Authors

The byline and author affiliations shown at the top of the Review Information section  are generated automatically from the authors linked to a review.

You can use RevMan to choose the authors in the list and their order, but changes to the details for the authors must be made in Archie.

An author is assigned to a review by linking the review with her record in Archie. This means that a record must exist in Archie before an author can be added to a review. When an author has been assigned to a review, her details are stored within the review file, but they cannot be edited in RevMan. The contact details for author that are included in reviews are updated in two ways:

A review must have at least one author. If you create a review within RevMan (see Starting a review), a temporary author that is not linked to the Archie server may be created. If you have entered your name (under Preferences) this will be used for the author created, otherwise '[Empty name]' will be shown.  

The Contact person does not need to be in the list of authors.

When you make changes to the list of authors or the Contact person, RevMan does not check with Archie if you have permission to do so. But when a review is checked in, your author changes will only take effect in Archie if you have the relevant permission. The report shown after you check in a review lists all changes to authors, and whether they were carried out or not.

Archie also allows setting up multiple author affiliations, by associating several of the person's addresses with the review.

To assign an author

  1. Expand the Review information heading in the outline.

  2. Right-click the Authors heading and choose Add Author.
    The New Author Wizard opens.

  3. Choose whether to add an author that is linked to Archie, or a local record.
    Note:
    Local records should not be used for Cochrane reviews.

  4. Type the first name, last name or both.
    You can narrow your search to authors in one Review Group by using the Author in Review Group pull-down list, or to those people with an author document role by using the Authors on This Review Only check box.       

  5. Click Search.
    RevMan connects to Archie, and when the search is completed, the results are shown in the top right pane.  
    Note
    : if you specify a Review Group, but leave the name fields blank, all authors from that group are retrieved. This will typically take some time.

  6. Click the name of the author you wish to assign.
    If the person is not in the list, modify your search and try again. If you cannot find the person, they might not have a record in Archie. In such cases you should send the person's details to your Review Group so they can create the record.     

  7. Click Finish.

To remove an author

  1. Expand the Review Information and Authors headings in the outline.

  2. Right-click the name of the person and choose Delete Author.   

To change author ordering

  1. Expand the Review Information and Authors headings in the outline.

  2. Right-click the author you wish to move and choose Move Up or Move Down.

To view an author's details

  1. Expand the Review Information and Authors headings in the outline.

  2. Either

Author details open in a new tab in the main window - see Using RevMan for more on tabs. The right pane of the author details tab will show the full set of information for that author, while the left pane will show how much of that information will be published in the review.

Editing author details

RevMan does not allow author's details to be edited, but instead relies on data from Archie. This is to ensure that the correct and most up-to-date information for each author is used in every review they contribute to. An exception to this rule is local records, where you can edit the name, but no other details.

The details of a person in Archie can be modified by the person in question (if the person has a user account), and by the Super Users of their Primary Entity.

If you think there may be more recent details for the author available in Archie, you can download these to the review.  

To update author details

  1. Open the author's details (see above)

  2. Click Refresh.

Citation example

RevMan will generate an example of how the review's citation will look based on the information currently in RevMan, but the Year and issue information shown will not match what will be published since that is dependent upon the actual issue in which the review is published. If a Last Citation Issue is available (see Dates), that information will be used in the example citation, otherwise "[year]" and "[issue]" will be used.

See also Contact person,Group authors, Conversion of author information from RevMan 4 format.