The first time a RevMan 4 review is checked out of Archie and opened in RevMan 5, it will contain records for all authors linked to the review in Archie. If there are names in the byline that cannot be linked to an author record, RevMan will create additional authors for each of these names. Such authors will only contain the name, and a note that this name was generated based on the byline.
Common reasons for an additional author to be created are:
the name in the byline spelled differently to the name in the Archie record, or
the byline has been formatted incorrectly, e.g. it contained 'et al.', or
the document role did not exist in Archie.
If one of these problems occurs, it will be necessary to ensure that the correct and complete records for each author are in Archie and that these are linked to the review. This can either be done from RevMan by choosing the correct records, or within Archie by assigning the author role before the review is checked out. Unwanted authors should be deleted from RevMan before the review is checked in again.
In some cases, the person assigned as Contact author in the RevMan 4 review should not appear on the byline, for example if a previous contact author have relinquished responsibility for the review,and this role is now filled by a member of the Review Group's editorial base. In such cases, the author should be deleted from the RevMan author list before the review is checked in again.
RevMan 5 allows a group name to be used as the authors for the review. When an existing review with a group author is first opened in RevMan 5, all text in the byline will be interpreted as person names. For example, the 'Early Breast Cancer Trialists' Collaborative Group' would become an author called ‘Breast Cancer Trialists’ Collaborative Group Early’. Therefore, all group authors need to be created in Archie and assigned the document role Author for the review before the review is checked out to RevMan 5.