Checking out

When you check out a review from Archie, you always get the latest version of it, and it becomes locked so others do not edit it at the same time as you. Authors end editors can only check out reviews that they have a relevant Archie document role for (but some editorial base staff will have wider permissions).

Tip: My Reviews allows you to both check out reviews, and keep track of any local versions.     

To check out a review

  1. Click the Check Out button on the toolbar.
    The Check Out window opens and RevMan retrieves a list of reviews you can access. The name of the server you are connecting to is displayed at the top of the window. If you are using a different server than the standard server (archie.cochrane.org), the server name will be shown in red. See Connection preferences for more on server settings.  

  2. If you wish to only see reviews from a particular Review Group, choose the group from the Review Group pull-down list.

  3. Click the review you wish to check out.
    You can only check out reviews that are listed as 'Available', or are checked out by yourself, see 'Review availability' below.
    Tip:
    To sort the reviews by one of the attributes, click the relevant column header.  

  4. If you know that you only need to look at the review, and will not be making changes that should be checked back in again, select the option to Download a Copy of the Review Without Checking it Out.

  5. Click OK.
    If you are checking out a review, a confirmation window will appear (this can be disabled under General preferences).
    The Check out window closes and the review is retrieved from the server.          

Warning: If you are no longer actively working on a review, remember to check it back in again, so that other people can work with it.

Tip: In rare cases you may need to revert to a previous version of a review, and continue working from that. If so, you should contact your Review Group, who will be able to arrange this.

Review availability

A review's availability on Archie determines whether you can check it out.   

Availability

Description

Available

The review is currently not checked out by anybody, and in a Write Phase that gives you access.

Checked out by you

You have already checked this review out, but you can check it out again. This may be useful if you do not have a local copy of the review, or wish to revert to the version you originally checked out.    

Checked out

Another user has checked out the review. To see who has checked it out, you must view the review's properties in Archie.  

Locked

The review's Write Phase prevents you from checking it out. See Authoring and editorial phase.

Tip: If a review is unavailable for check-out, you can still download it as a copy (if you only need to view it).  

See also Using Archie to manage reviews, My Reviews