Checking in

When you check in a review, it is transferred from RevMan to Archie, where it is stored as a new version. The review becomes available for check-out by others, and messages may be sent out.

If you choose to submit the review for editorial approval, the Write Phase of the review will change to Editorial, meaning that you cannot modify the review while the Review Group is working with it.    

To check in a Review

  1. Click the Check in button on the main toolbar.
    The Check In Wizard opens. The name of the server you are connecting to is displayed at the top of the window. If you are using a different server than the standard server (archie.cochrane.org), the server name will be shown in red. See Server preferences for more on server settings.

  2. Enter a version description.
    The description should be as brief and accurate as possible. Since your name and the date are automatically recorded, you need not include this information. But if the version you are checking includes changes made by other persons, you can include their initials.

  3. Do one of the following:

  4. To submit the review for editorial approval, select Submit for Editorial Approval.
    Note:
    When you use this option the review will movie into the Editorial phase, preventing you from modifying it further. See Authoring and editorial phase.        

  5. Click Next.
    If you are submitting the review, a validation check is run at this point. If validation errors are found, it will not be possible to proceed. To see the errors that need to be corrected before you can submit, click OK to view the validation report.  

  6. Type in a message (optional).
    The message will go to those members of your Review Group that have chosen to receive check-in messages. This will typically include the Managing Editor.

  7. Click Finish.
    A confirmation dialog appears, showing a brief report from Archie.
    Tip: If you need to take action based on the information in the Check-in report, you may want top copy the contents of the report so you can paste it in elsewhere. To do so, click Copy Text.

  8. Click OK.

Note: Although RevMan closes the review when you check it in, any copies that you saved as files locally will remain on your computer.  

See also Using Archie to manage reviews, Versions