Authoring and editorial phase

The Authoring and Editorial phases are special attributes for reviews in Archie that determine who can edit the document. The Authoring phase means that only authors (and a Review Group’s Super Users) can edit the review, while the Editorial phase gives access to those with editorial roles.

Review Write phase

A review has an overall Write Phase that determines who can check it out and check it in again - in effect who can edit the Archie document. By changing the Write phase, the right to work on the review can be transferred between the author team and the editorial team.

When authors submit a review to the editorial base for approval, the Write Phase changes to Editorial. This prevents the authors from modifying the review while the editorial team is working with it.

When a review has been approved for publication, it is usually returned to the Authoring phase, allowing the authors to access it for updating.

Reviews that you cannot access because of their Write Phase will appear as 'Locked'  in the Check Out window.

See Checking out and Checking in.

Access to viewing versions in Archie

In addition to the overall Write phase of the review, each version has a separate Read Phase that determines who can read that version.

Example: A review that is in the Editorial Write Phase can only be checked out and back in by editorial users, and whenever an editorial user checks the review in, the version created will have the version Read Phase Editorial. Such versions cannot be read by authors, so if an author decides to view the review’s History, she cannot see the most recent versions (which in this example would be editorial drafts), but only those version with an Authoring (or Shared, see below) Read phase.

Versions that have changed from Authoring to Editorial, or the opposite, will have the Read Phase 'Shared'. This allows people from both the author and the editorial team to view (but not check out) such a version. Without this attribute, authors would not be able to see the versions they just submitted, because the versions would have moved to the Editorial Read Phase.